Administration Assistant - Exeter

Our mission at Pickerings is to provide the most modern temporary turnkey workspace solutions to give people an inspiring, comfortable and safe working environment. Our products range from site welfare units to offices, classrooms and healthcare facilities.

From our network of depots, we are able to supply high quality temporary buildings to meet customer specifications and the most urgent of deadlines. Our knowledge of temporary buildings and our approach to customer service are built on 50 years’ experience.

You can find out more about our history, what we do and our vision and values on our about us page. 

Job Type: Full time

Reporting to:​​ Assistant Manager

A fantastic opportunity has arisen for an Administration Assistant to join our team at our depot in Exeter to assist in the safe, smooth and efficient day to day running of the depot, while working flexibly as a member of the team, providing a customer-focused service.

Health & Safety

  • Complying with all Health & Safety policies and procedures relating to the welfare of others and myself at all times in the depot and on site
  • Complying with the depot and site Risk assessments & Method statements (R.A.M.S)
  • Comply with and uphold company policies and procedures

Customers

  • Liaising with our customers and suppliers, as and when required
  • Providing the customer with a professional service
  • Deal appropriately with any queries that arise: e.g. - purchase ledger, invoices

Operations 

  • Use all relevant aspects of the Insphire hire system. This includes the raising of hire contracts, purchase orders, transfers, goods inwards and all associated paperwork in line with company policies and procedures
  • Undertake a full range of administration duties, including word processing, dealing with telephone enquiries, photocopying and filing, completing reports as requested
  • Ensure all company documentation is completed correctly, in line with company policies and in a timely manner
  • Maintain company records ensuring complicity with Data Protection Act (2018)
  • Implement and maintain administrative processes
  • Raise purchase orders & use the correct nominal codes
  • Place supplier orders either over the telephone or via email
  • Chase supplier orders where necessary
  • Assist and support the Hire Controller and complete some of their key duties in their absence
  • Send the drivers timesheets and transports logs to Transport and Compliance administrator each week to comply with Working Time Directive legislation
  • Update and maintain the generator service board as required
  • Will source equipment that is needed within an agreed timescale
  • Work collaboratively with other depots, sharing stock and passing orders on for their areas and providing assistance as and when required, either in person or over the phone
  • Attend and participate in meetings and training sessions that may be necessary in the performance of my duties
  • May be required to undertake any additional tasks as may reasonably be required from time to time

What we offer

You’ll be joining an established family-owned business that will pay you a very competitive and industry leading salary, and the following benefits.     

Benefits include

  • Up to 33 days holiday per year, including public holidays and a shut-down period between Christmas and New Year, with the ability to purchase 3 additional days of holiday after a qualifying period
  • Pension scheme
  • Confidential Employee Assistance Programme
  • On-line lifestyle benefits such as fitness and food plans and retail discounts
  • Cycle to work scheme

if you wish to apply, please click here.